I Want To Showcase

Frequently Asked Questions

It’s our hope that this FAQ section will provide the answers to the questions you may have about the IWTS application process. If there’s a topic we haven’t covered, please send us your suggestions. If you need any additional help related to a specific conference, please contact the conference organizers directly.

Questions List

Updates
What’s New for 2016?
Applying to Conferences
Which conferences can I apply for?
Why do I need to sign up for an account?
I requested a password reset but never received the email with instructions?
I requested a password reset but the reset link isn’t working.
Why do I need to create Profiles?
How do I apply for a conference?
How do the Manage Applications options work?
How do I edit and complete applications?
How do I apply for another conference? / How do I use a template?
Can I edit my application after I’ve submitted it?
I made a mistake in my application. How can I fix it?
How do I fix a typo in my performer name and should I start a new application?
How do I cancel or delete an application?
I cancelled my application by mistake. How do I get it back?
How to I get an invitation to an Invite-Only conference?
Deadlines, Fees & Payments
What do I need to know about submission deadlines?
What do I need to know about Early Bird deadlines?
What happens if I miss a submission deadline?
What happens if I miss an Early Bird deadline?
Why do performers from certain provinces/states sometimes receive a lower rate?
Why do applicants who are members of certain organizations receive a lower rate?
How can I pay for my application fee?
What happens if I don’t pay my application fee?
Showcases
How will I know if I’ve been accepted to showcase?
How long are showcases?
Can I change the performance planned for the showcase?
What are the costs related to showcasing?
Requirements
What am I required to submit in my application?
What if I’m missing required materials for my application?
If I don’t have a program description, can I list the repertoire instead?
If my technical requirements are very simple, like a couple of chairs, what do I submit?
What if my video isn’t high quality? / What should my video contain?
Other
I have a question you haven’t answered here. / I need help with the website. Who do I contact?

Updates

What’s New for 2016?

This year at IWantToShowcase.ca we’ve given the recent site overhaul a little TLC by polishing up a few areas to make the application process even easier and more intuitive. The most obvious change is the addition of a dedicated Profiles section to store an applicant profile and build a roster of as many Performer Profiles as you like. Our Conference listings are now more concise, making what you can apply for now and in the not-too-distant future more obvious. We’re also happy to welcome aboard a number of new Partner Conferences and welcome back our partners from previous years. We wish partners and applicants alike great success for this year’s conferences!

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Applying to Conferences

Which conferences can I apply for?

The Partner Conferences section has the full list of conferences and links to their profiles for further information. Those whose submissions are open to the public will be indicated with a big green ‘Apply Now’ button. Others may be by invitation and display ‘Invite-Only’ instead. Those not yet accepting applications will be shown as ‘Opening Soon’. Each conference has a deadline for submissions and some have an Early Bird Discount deadline.

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Why do I need to sign up for an account?

Beginning in 2014, the site changed in significant ways to improve the design, functions and overall experience for our users. Anyone who applied prior to 2014 will be required to create an account in order to apply for conferences again. By signing up, you will have an account where you can create applications much more easily, maintain Profiles for your applicant and performers, and manage all of your applications. You simply need to join by providing an email address and password on the Sign up page to start applying immediately!

We’ve further improved the account-based interface with more intuitive navigation, better application management tools, and visual feedback for your progress. When you sign in, not only will you have options to create new applications but you’ll also be able to manage applications you have on the go plus access the info from any past applications you created within your account since 2014.

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I requested a password reset but never received the email with instructions?

First thing to do is check your spam/junk folders for the email. If it hasn’t shown up in any area of your mailbox, attempt another request but first carefully proofread your email to ensure it’s correct. If that still doesn’t do the trick, emails from us may be blocked by your mail server so the easiest thing to do is to contact us and we’ll be happy to help!

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I requested a password reset but the reset link isn’t working.

This happens in 1 of 2 cases. First, you’re requesting a password reset for an account that doesn’t exist. If you applied on our site prior to January 2014 when we implemented user accounts, you will need to sign up for an account.

For those who have applied since January 2014, make sure you’re using a valid reset link. If you requested more than one, be sure to use the most recently emailed link since a new request makes previous links invalid. If you made the request more than 24 hours ago, request a new one because day-old links become stale so we toss them out like dry bread.

Still having trouble? Contact us and we’ll get you sorted out.

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Why do I need to create Profiles?

In your account you’ll need to create two types of profiles which speed up the application process, especially for those who create multiple applications. The first type of profile is for the Applicant, the person applying on behalf of the performer and the main point of contact for conference organizers. The second type of a Performer profile. The basic details for one or more performers can be saved in a roster. If you’re applying for more than one conference, a portion of the application form will be pre-populated with your saved profile info. This is a real time-saver. The info copied into the application is editable so you can make on-the-fly changes. This is useful if need to tailor the info to a particular conference, yet the edits won’t affect your account’s saved profiles.

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How do I apply for a conference?

After signing up for an account and logging in, you can then either select a conference in Create Application or find the conference you want from the Partner Conferences section. From the partner conference’s listing or from its profile page, clicking the ‘Apply Now’ button will start the process.

With a conference selected, you’ll then choose the performer who’s looking to showcase, and then an application type which is either new or a template based on a previously completed application in your account. Choosing the template option will recall all of the data and files from the application of your choice.

From there you’ll be taken to Your Tasks page where you get things rolling by working on the application’s six main tasks. Within each task you can save a draft of your progress or mark the task as ‘Done’. Prior to finishing the entire application itself, you’ll always be able to return and make further edits to your tasks.

These tasks ask you to provide information, one of which gives you payment options for your application fees, while a couple of tasks will require some file uploads. The site is mobile-friendly but we recommend uploading files from a desktop or laptop computer since most types of files won’t be available on your mobile device.

Once all of your tasks have been completed you simply need to click Finish at the top of the Tasks page.

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How do the Manage Applications options work?

The Manage Applications section of your account gives you a complete overview of your applications in progress and those you’ve finished. Use the sorting tools to find particular types of apps or to fine-tune your results.

Each Incomplete application’s Tasks button will jump to Your Tasks page or you can jump to a specific task by clicking the More Info button to see the list of tasks. It will also reveal additional details about your application such as its ID and relevant dates.

Once an application is finished and payment is confirmed, it moves into the Completed Applications list where you can view the text data associated with that application.

Any applications that weren’t completed before the submission deadline will be moved to your Expired Applications list.

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How do I edit and complete applications

Once you’ve created an application, all of the heavy-lifting is done from the Your Tasks page where you are required to complete 6 separate tasks. You access this page by clicking the Tasks button next to your application or jump to a specific task by clicking More Info to reveal the list of tasks.

Each task will indicate its status and your progress is tracked by the bar at top of the page and also on your Manage Applications page. You can edit these tasks up until the point you click Finish to complete the entire application. At that point, your application will appear on your Manage Applications page under Completed Applications.

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How do I apply for another conference? / How do I use a template?

You can apply for as many conferences as you like following the same process you used for your first application. However, as you complete applications you can then use those as templates when creating new applications. This saves a lot of time since all of the data and files associated with the previous application are recalled for use on your new one. You’d simply need to review all of the info, provide any additional criteria the new conference requires of you, submit payment for your fee and you’re done.

So, if you plan on applying to more than one conference for the same performer, we recommend fully completing your first application before you start another. That way you can use it as a template for new applications.

All of this data remains editable in your new application as you go so you can tailor info on the fly, if needed. A good example might be for a group who can tour as a quartet on the east coast but only as a trio when touring on the west coast. Their showcase and touring details could then reflect that for a west coast conference.

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Can I edit my application after I’ve submitted it?

No. Once you have clicked the Finish button on Your Tasks and the application appears in your Completed Applications list, your application’s information becomes locked. You would need to contact the organizer of the conference in order for any changes to be made on your behalf. You will find their profile and contact information in the Partner Conferences section or you can use the contact form to send them a message.

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I made a mistake in my application. How can I fix it?

If you haven’t submitted your application by clicking the Finish button, you’re able to edit any mistakes in each of the tasks on the Your Tasks page. Once you click Finish, however, your application becomes locked. In that case, please contact the specific conference for assistance. You will find their profile and contact information in the Partner Conferences section or you can use the contact form to send them a message.

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How do I fix a typo in my performer or applicant name and should I start a new application?

No. At any time, you can edit an applicant’s or a performer’s details in the Profiles section. That will make sure any new applications use the correct info but it won’t change the details in any existing applications. Fear not, though! If you have an application on the go with a typo or incorrect name for the applicant or performer, simply click the Tasks button for that application on Manage Applications (or click the More Info button to reveal your tasks list) and go to the Contacts task to make edits on that specific application.

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How do I cancel or delete an application?

If you started an application you don’t plan on finishing, simply go to Manage Applications, view your Incomplete Applications, and click the More Info button for the application in question. Using the Cancel link, you’ll be prompted to confirm the cancellation. Keep in mind, if you paid for the application already you may not receive a refund from the organizers. Also, the performer on the application won’t be able to create another one for the same conference.

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I cancelled my application by mistake. How do I get it back?

If you cancel an application by mistake or wish to re-open it, conference organizers may restore it for you if you contact them directly by finding their info in the Partner Conferences section or you can use the contact form to send the request.

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How to I get an invitation to an Invite-Only conference?

If a conference is listed as ‘Invite-Only’, you may be able to receive an invitation by contacting the organizers directly using their info in the Partner Conferences section or you can use the contact form to send the request.

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Deadlines, Fees & Payments

What do I need to know about submission deadlines?

Every conference has a deadline for its application submissions listed in the Partner Conferences section and on its profile page. Take note of the colour-coded deadlines. A red deadline has passed but if you’re still keen to apply it’s recommended you contact a conference before to applying. Conference organizers may not approve late submissions and there will be no refunds of application fees. An orange deadline is nearing its closing dates for submissions so get in there and apply before it’s too late! A green deadline still has more than a week left to go before closing.

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What do I need to know about Early Bird deadlines?

Some conferences offer a discount for Early Bird applicants, the deadline for this discount and the amount appear below their listed regular application fee.

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What happens if I miss a submission deadline?

Your application may not be reviewed if you miss a submission deadline. If you anticipate a problem with your application, it’s wise to contact the conference to see whether an accommodation is possible. You will find their profile and contact information in the Partner Conferences section or you can use the contact form to send them a message.

Any application that hasn’t been finished prior to the organizers implementing the cut-off for submissions will end up in your Expired Applications list on your Manage Applications page. This is generally the point at which requests for extensions won’t be considered unless there are circumstances the organizers feel warrant allowing a post-deadline submission. This is completely at the discretion of conference organizers.

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What happens if I miss an Early Bird deadline?

If you started an application prior to an Early Bird deadline but didn’t pay your application fee in time, it’s unlikely conference organizers will grant an extension. However, if you submitted a check payment for conferences that allow that method prior to the Early Bird deadline, this method is flagged in the system and the price will be honoured until your payment arrives. We strongly suggest you send check payments promptly and not keep organizers waiting.

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Why do performers from certain provinces/states sometimes receive a lower rate?

For various reasons, some Partner Conferences offer a reduced fee to applicants with performers whose home province/state matches that of the conference. This is referred to on the site as a Local Act Price and not all conferences offer this incentive. This pricing will be reflected at the payment stage for applicants meeting the criteria in their application form.

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Why do applicants who are members of certain organizations receive a lower rate?

Some Partner Conferences offer a reduced fee to applicants who are members of their organization and will request identifying membership information on the application form. For applicants who supply valid membership details, the pricing will be reflected at the payment stage.

Please note that any membership with a Partner Conference does not grant access to use this site as they are entirely separate services. Applicants must sign up for an account with I Want To Showcase itself.

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How can I pay for my application fee?

After you create an application, you can access your payment options from the Payment task on the Your Tasks page or from the Payment link available when you click More Info next to your application listing.

Payment methods offered differ from conference to conference but come in three flavours. Online payments are handled quickly and securely through PayPal or Authorize.net, allowing applicants to pay using their account or by major credit card. The third option is for check payments which must be mailed to the conference organizer’s offices by the specified deadline.

The status of your payment will be reflected in your Manage Applications section and on the Your Tasks page.

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What happens if I don’t pay my application fee?

Your application will considered incomplete and will not be reviewed by the jury if your fee is unpaid. If you’re paying by check, make sure you’ve allowed enough time for it to be received by the deadline listed in the Partner Conferences section.

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Showcases

How will I know if I’ve been accepted to showcase?

A letter of acceptance will be sent to all successful applicants via email. Those not successful will also receive a letter stating such. Should an accepted performer be unable to showcase, their position will be offered to one of the alternates established by a selection committee.

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How long are showcases?

Showcases are generally 15–20 minutes long depending on the conference. Though, there are exceptions made by some conferences for dance, theatre or other specific performances. Some conferences also offer applicants the option to indicate their interest in being considered for shorter, low-tech selections in the form of Spotlights/Pitches. We recommend reading a conference’s details on their profile page.

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Can I change the performance planned for the showcase?

When reviewing applications for showcasing, the jury carefully considers the type of showcases being offered. It is often not to a performer’s advantage to change their approach (i.e. a duo performing as a five-piece). It is essential that these discussions take place with the conference a couple of months prior to the showcase. Please keep in mind that you should showcase what you plan or are able to tour.

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What are the costs related to showcasing?

The showcasing performer is responsible for all costs related to appearing including travel, accommodation, artist fees, etc. (please carefully read a conference’s profile as their information may vary). The Conferences will cover production costs within reason. If successful, it may also be necessary to pay for a representative to be present to represent you at the conference. Please check directly with the conference to be certain you are aware of related costs. You will find their profile and contact information in the Partner Conferences section or you can use the contact form to send them a message.

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Requirements

What am I required to submit in my application?

The most important content will be outlined for you in advance on the Create Application page. The requirements for applications vary by conference but, in general, you will be requested to submit information about you and your production, plus a variety of files in 2 of the 6 six tasks. These are usually promotional files, technical files about your production, and media files for audio and video. Everything is detailed for you in the application in terms of file sizes, formats and any other special considerations. In rare cases, some conferences may also allow/request physical materials such as CDs or DVDs.

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What if I’m missing required materials for my application?

Most applications require certain files from you and can’t be finished without them. If you’re missing a particular file, something similar or a dummy file can be submitted in its place as long as it meets the file type and size requirements. That said, while your application will be reviewed, the selection committee will note the missing or insufficient materials and it may impact their scoring of the application and ultimately its success.

If you are missing a required material or some information, please inform the conference right away so they’re aware of the situation. You will find their profile and contact information in the Partner Conferences section or you can use the contact form to send them a message.

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If I don’t have a program description, can I list the repertoire instead?

Yes, list the repertoire and, if applying to a Canadian conference, indicate anything that is Canadian. It is also a good idea to describe yourself as a performer and the reaction of audiences to your work in order to help both the jury and presenters better understand why they might wish to book you.

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If my technical requirements are very simple, like a couple of chairs, what do I submit?

Regardless of how simple or elaborate your technical requirements might be, we ask that you submit at least one tech sheet file. For very simple requirements, all you need to do is outline those details in a brief text document or other accepted format and upload it with your application.

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What if my video isn’t high quality? / What should my video contain?

The jury understands that your video might not have high production quality. What they’re interested in seeing is how you relate to the audience. This may include how you introduce songs, how the audience responds to a piece, or the audience getting up and dancing! Also, it’s important that you send us a video that either includes only the segment you wish the jury to view or you can indicate the in-point for the segment of the video you feel would be most effective for the jury. Otherwise, we will likely start at the beginning and watch for only a couple of minutes, perhaps missing the best part!

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Other

I have a question you haven’t answered here. / I need help with the website. Who do I contact?

We’re here to help and answer your questions as best we can. For conference-related questions, you can send a conference inquiry using our handy contact form or find contacts and info in the Partner Conferences section. You can also get in touch about becoming a partner or other site-related inquiries via the contact form.

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